Purchase Requisition Steps

Requisitions are processed in the order they are received. Shoppers must complete Guided Buying training to access PSUbuy. 

PSUbuy

Create a purchase requisition to generate a purchase order, which will flow into invoicing and payment.

Training and FAQs

View before you shop for PSUbuy training.

Anchor Destination

Check a payment status.

Penn Staters should complete a goods receipt to initiate a payment.

Choose an option below to find a payment. 

Suppliers

Encourage suppliers to follow the instructions on viewing invoice details in PaymentWorks.

Vendor Line Item Browser Fiori Tile*

  1. Select the Vendor Line Item Browser Fiori Tile.
  2. Enter the Supplier/Business Partner number in the Supplier Account field.
    • If you do not know the Supplier/Business Partner number, you can expand the search criteria by selecting the magnifying glass icon.
    • You can also type the Supplier/Business Partner number in the Supplier Account field.
      • Note: Some suppliers will have a REMIT TO Supplier/Business Partner number that begins with 51*. Both numbers should be used when searching for payment.
  3. Enter the Supplier/Business Partner number in the Supplier Account field, and select "All items."
  4. Check the box beside:
    • Normal items
    • Special G/L transactions
    • Noted items
  5. Click Execute
  6. The breakdown of invoices and payments will populate:
    • RE = Invoice entry (credits, reversals)
    • ZP =  Payment
    • Y2 = Punchout
  7. Reference field will display the Supplier/Business Partner Invoice number.
  8. Text field will display the Purchase Order number.
    • Note: Entries prior to December 2020 may not show a Purchase Order number.
  9. Locate the invoice for which you are seeking payment information and double-click anywhere on that document row.
  10. Supplier/Business Partner, the amount invoiced, and Purchase Order number are displayed.
  • To find check information:
    Select "More" from the top of the screen, then "Environment", followed by "Check Information".
    • If paid by check, the check details will display (date, amount, check number, and encashment date).
    • If paid via ACH, the following message will appear at the bottom of the screen "No check information was found".

*Users need access to these specified Fiori Tiles; if they do not, they must either work with their Finance Office or email psuinvoices@psu.edu.