Billing and Payment
Set up your preferred payment method and know what to include on your invoice.
Update your banking information or your payment method.
Invoices
Suppliers must register in PaymentWorks before filling orders or shipping goods or services.
Itemized invoices* must include:
- Business or supplier name
- Invoice date
- Purchase order number
- Remit to address
- Line items (quantity and price) match purchase order
- Invoice number (if applicable)
*A purchasing card transaction doesn’t require a supplier invoice, as suppliers provide cardholders with an itemized receipt or a priced packing slip.
Submission
Submit your invoice according to the Invoicing Terms and Conditions.
Payment Methods
After registering and connecting, set up your preferred method in PaymentWorks.
Payment Status
View instructions on how to view an invoice after you log in to PaymentWorks.
Payments are delayed if an invoice doesn't match the purchase order quantity or price or a Penn Stater hasn't submitted a goods receipt. If payment doesn't arrive according to your payment terms, first look at the SAP Business Network to see if any exceptions are preventing payment. If none are showing, contact psuinvoices@psu.edu.
FAQs
What if my country uses an IBAN?
Please enter your IBAN in the PaymentWorks IBAN section and determine your bank account number.